EVENT PLANNING

Do you need professional assistance planning & coordinating an event?
Here are some of the tasks I can do for you:

  • Complete coordination of conferences, workshops, retreats, company parties
  • Negotiate hotel contracts & conference room rental, room reservation blocks, web reservation link set-up
  • Negotiate contracts with speakers & trainers
  • Negotiate contracts for catering and A/V systems
  • Create & update event budgets – estimated & final costs
  • Compile pricing, dates, details, verbiage for workshop webpages
  • Create registration/payment pages in Constant Contact/EventSpot
  • Proofread webpages, eBlasts, participant applications
  • Register participants, track payments, refunds, cancellations
  • Respond to all customer service & vendor issues
  • Book & coordinate ground transportation
  • Produce online and/or written evaluations, compile summaries
  • Design & print materials including newsletters, participant handbooks, binders & CDs
  • Manage print/digital ad budget; create print/digital ads, rent appropriate mailing lists & work with mailing house
  • Place Facebook ads & measure results, reply to posts

CME/CE workshops for health professionals

  • All tasks listed above
  • Prepare draft agendas for CME committee/advisory panel meetings
  • Take minutes at CME committee/advisory panel meetings (via conference call) & transcribe
  • Create CME/CE sign-in sheets, collect license numbers, written & verbal disclosure statements
  • Manage verbal disclosure process of COI for CME live activities
  • Create, distribute & track CME & CE certificates for workshop participants
  • Maintain tracking system for workshops including income & expenses, mailing lists used, participant demographics, workshop attendance
  • Design & distribute all workshop promotional material, ensuring that correct accreditation statement, educational objectives & target audience are present
  • Rent appropriate mailing lists for direct mail pieces
  • Create print & digital ads for placement on medical/nursing/healthcare journals & websites
  • Provide required documentation & paperwork to CME office after training/workshop